Design @ Schapiro

Theatre @ Schapiro

1. The boards must never leave the booth.
2. You cannot rig anything that will add significant weight to the grid. In other words, you may hang a piece of fabric or an overhead practical, etc. but no swings or anything that would add a person’s weight to the grid. 
3. The rep plot units cannot be moved or refocused, but can be gelled.
4. Any cables zip tied to the grid cannot be moved.
5. Anyone using the light board must be approved by the PM before gaining access to the booth.
6. Designers/technicians cannot work in the space without a Columbia student/staff/faculty present. 
7. Any exposed cable on the floor should be covered by Marley and then taped down. Do not tape directly over the cable.
8. Floor units must leave an egress of 42”

Studio @ Schapiro

1. The boards may not leave the booth.
2. Nothing can be rigged to the grid that will add significant weight. For example, a piece of fabric or an overhead practical is allowed. However, no apparatus that is meant to hold a person’s weight is allowed, such as swings or trapeze work.
3. Anyone using the light board must be approved by the PM before gaining access to the booth.
4. Designers/technicians cannot work in the space without a Columbia student/staff/faculty present. 
5. House lights need to be added to the plot and use a dimmer.
6. Any exposed cable on the floor should be covered by Marley and then taped down. Do not tape directly over the cable.
7. Floor units must have an egress of 42” 
8. DO NOT move or refocus the PAR 38 House Lights that are bolted to the ceiling. You may gel or unplug them as long as they are restored at strike.

Lights/Gel

• All Rep Source 4 units have R119 frost in them
• Pulled gels (gels going into the lights) are stored in the “This Week’s Production” folder on the door to B13
• Any exposed cable on the floor should be covered by Marley and then taped down. Do not tape directly over the cable.
• Never use the Genie by yourself. At least one other person should always be present when working off the genie lift. Grid height is 17’-7.5” – 17’-9.5” in Theatre

Resources

• Theatre @ Schapiro Inventory 
• Theatre @ Schapiro Drafting
• Studio @ Schapiro Inventory
• Studio @ Schapiro Drafting

Lighting Design Process Notes

1. The theater has a robust rep plot in place, which contains sufficient units (both LED and incandescent) for lighting washes in all of the theater’s playing areas. (Refer to the plot linked above)
2. Units in the rep plot cannot be refocused, only gel can be swapped. 
3. The rep plot may be supplemented with a total of 4 additional units, pulled from Schapiro's inventory. 
4. We have 8 available conventional floor circuits.
5. Rental of additional lighting gear is allowed on a case-by-case basis. Gel and gobos can be purchased using production budget. Note that the theatre program has gobos and templates in stock, which can be used for productions, if desired. Schapiro does not maintain an inventory of gel; please reach out to Production Management about gel needs.
6. Set practicals and special projects must be approved by Production Management 1 week prior to the first day of load-in.
7. All scenic elements, including soft goods, must be at least six inches away from all theatrical lighting instruments and scenic practicals, unless specific permission is granted from the Technical Director and Production Electrician. This is required even of elements that are inherently flame proof.
8. There is no dynamic rigging of electrics in Schapiro; lighting fixtures (e.g. chandeliers, sockets, lamps) cannot be lowered or raised.
9. Smoke, Haze, & Fog: The use of chemical smoke and fog, including mineral oil, is strictly prohibited.
10. The use of carbon dioxide and/or liquid nitrogen (dry ice) is prohibited in accordance with requirements as set by the NYFD.
11. No flame, running water, sand, fake snow, dirt, or other small particles (venue & NYC law restrictions)
12. Schapiro Crew will hang and focus the rep plot and all added units/specials.
13. Unless express permission is granted by Production Management, the lighting rig and board may not be used at any time without the presence of the PM, APM, or Crew @ Schapiro Rep.

Sound Design Process Notes

1. The Sound Designer must be present at Concepts Production Meeting and Load In Meeting
2. Present at the entirety of all Technical Rehearsals/Dress Rehearsal to program sound and mix levels.
3. Sound Designer is responsible for programming all sound cues.
4. If any items were borrowed or rented, the Sound Designer must coordinate the return of items to the appropriate location(s).
5. Designers are responsible for the transportation of their personal items.
6. In the Theatre, there are repertory speakers that may not be moved.
7. Please make sure to submit any speaker adds and projection requests by the Load In Meeting (at the latest), and let us know any decisions in a timely manner to complete work.
8. All items purchased by the production budget are the property of Columbia University after the production.
9. Any items on loan to a project must be signed in on the Project Manifest Form and needs to be approved by Production Management.  These items will then be signed out by The Staff @ Schapiro representative before leaving the building.
10. Schapiro Crew Members will Install and focus the approved additional speaker/microphones.
11. The A/V Supervisor can be available to assist with install of approved additional design components.
12. There is no dynamic rigging in Schapiro. Microphones, speakers and/or instruments can not be lowered, raised or made askew.
13. The department will supply a computer to run sound, equipped with QLab (with full sound and video license).
14. Equipment inventory is listed above.
15. The sound rig and board may not be used without the presence of the PM, APM, A/V Supervisor, or a Crew @ Schapiro Rep - unless express permission is granted.
16. Columbia property may not be altered without express permission from Production Management.
17. A pre-show announcement is mandatory, per building code and NYC law. It must be audible, and occur within 10 minutes of the start of the performance. It can be delivered live or recorded. Columbia has stock recordings available for use. 
18. Pre-show announcement language example: (The language about exit doors is the only part legally required)
    •  "Hello and welcome to _______________.  Please take a moment to identify the nearest exit.  For the safety of our actors, no photography.  Please use this opportunity to silence your phone. Most importantly- enjoy the show”*
    • Please submit any variance of this language to Production Management for approval, before recording.

Video Design Process Notes

1. The Video Designer must be present at Concepts Production Meeting and Load In Meeting
2. Present at the entirety of all Technical Rehearsals/Dress Rehearsal to program video.
3. Video Designer is responsible for programming all cues.
4. If any items were borrowed or rented, the Video Designer must coordinate the return of items to the appropriate location(s).
5. Any items on loan to a project must be signed in on the Project Manifest Form and needs to be approved by Production Management.  These items will then be signed out by The Staff @ Schapiro representative before leaving the building.
6. Designers are responsible for the transportation of their personal items.
7. In the Theatre, there is a repertory projector at the back of the seating risers
8. Up to 2 Projectors at a time can be used in either space for any given production
9. Please make sure to submit any projection requests by the Load In Meeting (at the latest), and let us know any decisions in a timely manner to complete work.
10. All items purchased by the production budget are the property of Columbia University after the production.
11. Schapiro Crew Members will Install and focus the approved additional projectors.
12. The A/V Supervisor can be available to assist with install of approved additional design components.
13. There is no dynamic rigging in Schapiro. Microphones, speakers and/or instruments can not be lowered, raised or made askew.
14. The department will supply a computer to run sound and video, equipped with QLab (with full sound and video license).
15. Equipment inventory is listed above.
16. The sound rig and board may not be used without the presence of the PM, APM, A/V Supervisor, or a Crew @ Schapiro Rep - unless express permission is granted.
17. Columbia property may not be altered without express permission from Production Management.

Costume Design Responsibilities

1. Attend Concepts Meeting and Load In Meeting
2. Determine and clarify who is responsible for costume props 
3. Source rehearsal costume pieces prior to and during the rehearsal process.
4. Prior to the first day of tech, source, and obtain all costume pieces for the production within the approved budget and in coordination with Production Management.
5. Must attend all tech and dress rehearsal. If not available, there must be a member of the creative team present to represent costumes during tech.
6. Coordination with Production Stage Manager, Director, and Production Management on designer schedule during tech. 
7. Please see the Budgeting section, for Purchasing information.
8. All purchases must be approved by Production Management prior to purchasing. If Columbia is faced with an unapproved expense, they may not pay it, leaving the expense burden on whoever made the purchase.
9. All items purchased by Columbia are owned by Columbia, not the production or any of its members.