Creative Team Roles and Responsibilities

• Facilitating a recommended 2-4 design meetings prior to the Concepts Production Meeting
• Facilitating the audition/casting process with the General Manager/Producer (note: Stage Managers are not required or expected to assist with auditions).
• Reveal to Actors at time of Audition if the project contains or has the potential for any Intimacy and/or Nudity.
• Creating rehearsal calendar w/ Production Stage Manager
• Communicating with the General Manager/Producer and Production Manager about the creation of all marketing aspects and deadlines.
• Attending all Columbia production meetings
• Ending rehearsals on time
• Returning rehearsal/performance spaces to neutral
• Please decide as a creative team an internal “Props Cut Off” date (last day to bring props into the room) prior to the rehearsal process starting.
• Must Participate In Schapiro Crew Led Strike Of Your Production immediately following the last performance! 

General 

• Communicating with Faculty Intimacy and Fight Director if needed
• Reviewing scripts and/or monitor devised text in order to develop standard production paperwork.
• Facilitating communication between all departments.
• Acting as executive-in-charge of all pre-production deliverables (see below), and Production Management proxy in rehearsals, and performances.
• Maintaining artistic integrity of performances to ensure quality control over the course of the run.
• Demonstrating ability to accept and incorporate constructive criticism from the Production Management and Concentration Advisors at various times through the process in an effort to assess progress.
• As facilitator for all protocols, stage managers who are meet with any resistance from any member of the production team (students, staff, faculty, administration, and any outside colleagues working on the production), should immediately report such instances to their Concentration Head, the Director of Production, Production Management and the Director of Academic Administration for further counsel
• Room B17 is the SM Office. It is a shared space by all 1st & 2nd Year SMs to store small items. Each stage manager has a bin with their name on it. The room also has a printer and supplies to refill SM Kits in The Theater and The Studio. Please be respectful of the space and the others that are using it. Do NOT store open food packages or containers in bins. The door has a punch code that will be given to you by email at the beginning of the semester.
• Please decide an internal “Props Cut Off” date (last day to bring props into the room) prior to the rehearsal process starting.

Production Meetings 

• Attending all Columbia production meetings
• Taking detailed notes at all production meetings and distributing to the production/design team within 24 hours. Schapiro Distro List. 

Pre-Production Paperwork & Deliverables 

• Developing, coordinating, and implementing daily and master production calendars with the Director. By two weeks prior to rehearsal start date, turning in a Production Calendar Draft for approval to the Production Manager.
• Prior to Policies & Procedures Meeting-
  • Prelim Contact Sheet with cast & creative (cast can be just character names)
  • Prelim Props List (script references only)
• PSM Paperwork sent to Linda and Michael before 1st Rehearsal
• At the Load- In Meeting, submitting the detailed technical schedule to Production Management for approval.
• In the case of using a minor(s) in the production, you must complete Columbia minor  training online course. Arrangements will be made through Production Management.
• In the case of weapon use, completing Weapon Request Form, prior to use on rehearsal. Maintaining safe protocols for the use and storage of the weapon. Gun & Weapon Release Form

Rehearsal and Performances 

• Acting as Production Management proxy in rehearsals, and performances.
• Having all cast/creative turn in an Emergency Contact Sheet, Collaborator Waiver/Release Form, and, if applicable, Minor Release Form prior to the first rehearsal.
• Collaborator Waiver/ Release Form: Non-Columbia Waiver Form & Release Form.
• In case of an injury to a production cast or crew member, completing an Accident Report
• Monitoring & managing daily rehearsals in accordance with the SM Guidelines Handbook
• Submitting daily rehearsal and performance reports  to all persons on the distribution list provided by Production Management by 8:00am, the following day.
• Ending rehearsals on time.
• Assisting in returning rehearsal/performance spaces to neutral
• Running technical rehearsals
• Organizing all aspects of technical production, including the coordination of on-stage activity with backstage systems
• Supervising ASMs, if applicable
• Calling all technical cues in performance
• Ensuring everyone takes home personal belongings after the last performance
• Assembling and maintaining a prompt book.
• Must Participate In Schapiro Crew Led Strike Of Your Production immediately following the last performance! 

Post Production 

• Submitting completed production prompt book to the concentration advisor. Prompt book to be submitted no later than two weeks following the final performance 

Assistant Stage Manager (if applicable) 

• Attending all Columbia production meetings.
• Identifying and troubleshooting potential production issues
• Attending all required rehearsals, perform all tasks designated by the Production Stage Manager, and maintain accurate records of necessary information.
• Assisting in returning rehearsal/performance spaces to neutral
• Performing other tasks as assigned by the Production Stage Manager
• Running backstage for all technical rehearsals

• Creating the project's program according to the guidelines below. Proof read all bios, and notes carefully before submitting to Production Management by the deadline specified.
• All programs should be at the theatre, whether printed or in the form of a QR code prior to opening night.
• Retrieval of completed Performance Agreements from artists being paid by Columbia University. This can be found HERE.
• Handling rights acquisition for production with Assistant Production Manager
• Facilitating the audition/casting process with the Director/Playwright (note: Stage Managers are not required or expected to assist with auditions).  (ADD)
• Reveal to Actors at time of Audition if the project contains or has the potential for any Intimacy and/or Nudity
• Attending all Columbia production meetings
• Making sure all participants have filled out  Waiver/Release Form
• If sexual content, consensual sexual touching, and/or depicting sexual assault are a part of the production, following the Intimacy Protocols.
• In the case of nudity, completing a Nudity Release Form with the actor(s), prior to nudity in rehearsal.
• In the case of using a minor(s) in the production, completing Columbia minor training online course. Arrangements will be made through Production Management.
• Minor Release Form:  Minor Release Form.
• Communicating with the Director/Playwright and Production Manager about the creation of all marketing aspects and deadlines
• Must Participate In Schapiro Crew Led Strike Of Your Production immediately following the last performance!
• Closing out expenses and all reimbursement paperwork by 5p the Friday after the show closes

 Financial 

• Providing approval/non-approval for all purchases through Production Management
• Requesting, accepting, and distributing all petty cash. Collecting receipts and rectifying Petty Cash with detailed receipts
• Management of Reimbursement Processes. Submitting all Reimbursement Request Form entries to Assistant Production Manager by 5p the Friday after the show closes

Marketing 

Please see further marketing guidelines here.

Guidelines for Marketing Design: 

1. The Columbia logo must be used and in no way manipulated on all marketing materials. They can be found HERE.
2. Font Requirements, unless otherwise stated in the rights contract.
   1. Title 100%
   2. Playwright
​ 75% of title
   3. Translator 50% of playwright
   4. Director font size needs to be smaller than the playwright.
3. Venue Address: 

The Theatre @ Schapiro or The Studio @ Schapiro 

Schapiro Hall – Lower Level 

605 West 115^th Street 

NY, NY 10027 

• Creating marketing blurb for production
• Creating reservation system on Google Forms or Ticket Tailor
• Facilitating all ticket reservations and communication
• Submitting ALL marketing materials, including social media posts, to Production Management, Assistant Production Manager  and Schapiro Operations Assistant for approval
• Approved Theatre Program billing order:
  • Playwright
  • Translator
  • Director
  • Dramaturg
  • General Manager/Producer
  • PSM
  • ASMs
  • Company Manager
  • Composer (Above playwright position for musicals)
  • Choreographer
  • Scenic
  • Costumes
  • Lighting
  • Sound
  • Props
  • Projection
  • Fight Choreographer
  • Intimacy Director
  • Dance Captain 

Program 

• Collect Cast & Creative Bios:
  • Name in bold (Character Name/Production Role) 75-word bio. All play titles, TV shows, films, and books should be italicized. Nothing should be in all caps. This is the only formatting needed. A style guide for bios sent to cast/creative is highly encouraged.
• Cast list, director’s note, dramaturgy note, special thanks, ADA statement & content warning
• Proofreading and ensuring the program has all of the necessary information
• Bio approval from all listed in the program
• Sending proofread program materials to the Production Manager for approval on the Monday before opening
• Marketing materials should include any content warnings for any nudity, intimacy, violence, adult themes, gunshots, strobes, etc.
• Teams are responsible for the printing of their own programs. You are able to use the printer in 601 Dodge, but please note this is a black & white printer.

Tech/Performances/Front of House 

• Confirming number of seats available with the Production Manager
• Attending Final Dress Rehearsal
• Creating and hanging the appropriate signage, with the approval of the PM, for any nudity, intimacy, violence, adult themes, gunshots, strobes, etc.
• Attending all performances
• Working with the The Staff @ Schapiro rep on Front of House Operations
• Share live audience attendance list with [email protected]
• Running box office for all performances
• Coordinating need and use of elevator to transport ADA patrons to the Lower Level on day of performances with The Staff rep
• Posting reserved signs in the house prior to house open (laminated Columbia signs available).
• Ensuring that the show programs are in-house and there are enough for each performance
• Ensuring seating capacity is not exceeded, all egresses are clear and exit signs are visible prior to house opening
• Coordinating with Production Stage Manager, Director and The Staff a late sitting policy
• Submitting Box Office Report to Production Management, and Producing Faculty directly after each performance

General 

• Creating the project's program according to the guidelines below. Proof read all bios, and notes carefully before submitting to Production Management by the deadline specified.
• All programs should be at the theatre, whether printed or in the form of a QR code prior to opening night.
• Retrieval of completed Performance Agreements from artists being paid by Columbia University. This can be found HERE.
• Attending all Columbia production meetings
• Communicating with the Director/Playwright and Production Manager about the creation of all marketing aspects and deadlines
• Must Participate In Schapiro Crew Led Strike Of Your Production immediately following the last performance!
• Closing out expenses and all reimbursement paperwork by 5p the Friday after the show closes

Marketing 

Please see further marketing guidelines here.

You are responsible for:

Email Blast Information:

Fill in Marketing and Playbill Copy Template by the deadline specified by Production Management and send to Admin Office (Kanika, [email protected]).

Create a ticketing platform on Google Forms or Ticket Tailor by the deadline specified by Production Management. Send to Tom and Dana for approval before sending to Theatre Admin Office to be included in Email blasts.

Please see guidelines for ticketing platform HERE.

Marketing Design: 

1. The Columbia logo must be used and in no way manipulated on all marketing materials. They can be found HERE.
2. Font Requirements, unless otherwise stated in the rights contract.
   1. Title 100%
   2. Playwright
​ 75% of title
   3. Translator 50% of playwright
   4. Director font size needs to be smaller than the playwright.
3. Venue Address: 

The Theatre @ Schapiro or The Studio @ Schapiro 

Schapiro Hall – Lower Level 

605 West 115^th Street 

NY, NY 10027 

• Creating reservation system on Google Forms or Ticket Tailor
• Facilitating all ticket reservations and communication

• Submitting ALL marketing materials, including social media posts, to Production Management for approval

   

Tech/Performances/Front of House 

• Confirming number of seats available with the Production Manager
• Attending Final Dress Rehearsal
• Confirming Faculty and Priority audience members week of show
• Creating and hanging the appropriate signage, with the approval of the PM, for any nudity, intimacy, violence, adult themes, gunshots, strobes, etc.
• Attending all performances
• Working with the The Staff @ Schapiro rep on Front of House Operations
• Share live audience attendance list with [email protected]
• Running box office for all performances
• Coordinating need and use of elevator to transport ADA patrons to the Lower Level on day of performances with The Staff rep
• Posting reserved signs in the house prior to house open (laminated Columbia signs available).
• Ensuring that the show programs are in-house and there are enough for each performance
• Ensuring seating capacity is not exceeded, all egresses are clear and exit signs are visible prior to house opening
• Coordinating a late seating policy with Production Stage Manager, Director, and The Staff
• Submitting Box Office Report to Production Management, and Producing Faculty directly after each performance

General 

• Morris A. Schapiro Hall, an undergraduate dormitory, is located at 605 West 115^th Street. Directions are HERE

Hours/Operation

• No student help (SMs/Student Coordinator) will be available after 11p.
• All designers must be present for two Columbia production meetings, the Concepts meeting and the Load-In meeting
• All work must be pre-approved by Production Management by the designated deadline. This means that any additions/changes that occur after the initial approval must subsequently be approved before any work can be done.
• You must fill out the PR truck request form by the Thursday before your Monday load-in to ensure items from Nash are on the truck’s manifest. Any items not listed before the deadline will have to be transported by the creative team.
• Any items on loan to a project must be signed in on the Project  Manifest Form and needs to be approved by Production Management.  These items will then be signed out by The Staff @ Schapiro representative before leaving the building.
• Columbia property may not be altered without express permission.
• All items purchased by the production budget are the property of Columbia University after the production.
• The following are available through a request to Production Management: Music stands, Cameras, Projectors, Overhead Projector, Clip lights, Prop Guns (handgun and rifle), Bottles, Books, Acceptable Lighters, and Puffer Cigarettes
• There are 2 shared electric pianos available in Schapiro.
• The light and sound boards must never leave the booth.
• Lobby furniture, including lockers may not be removed from the lobby.
• Union Designers must deliver a statement from their Union allowing them to participate in Schapiro productions.
• NYU designers need faculty permission from NYU to participate in Schapiro productions.
• Nothing can be attached to the floor or walls without permission from Production Management.
• Designers/technicians cannot work in the space without a Columbia student/staff/faculty present.
• Nothing can be attached to the floor or walls without permission from Production Management.
• The Crew @ Schapiro will assist with 10 hours of assistance with installation of approved elements during Load-in
• 8 hours of assistance with notes of approved elements
• 12 hours for technical and dress rehearsals
• Immediately following the last performance you must complete a strike list provided by Production Management.  A copy will be provided to the Stage Manager,  Producer and The Staff rep on call.  This list must be completed and verified by The Staff rep on call.

Fire Safety 

• Exit signs may not be covered. Additional Exit Signs may be added for sight line issues, pending Production Management approval.
• There must be 42” egress to fire exit doors at all times during the production.
• No scenery, person, chair, or curtain may obstruct the exit.
• No audience members are allowed to sit in an aisle or fire egress.
• All scenic elements must be flame proofed.
• Any materials brought in will need to be flame-tested by Production Management before hanging.  This will be an open flame held to a small piece of the fabric for 12 seconds. If it self-extinguishes, it is acceptable. If not, it must be removed from the theater.
• All curtains and other materials must be hung with a minimum distance of 24” from all lighting instruments.
• Absolutely no live flame – including smoking, incense, a flick of a lighter, or e-cigarettes; the fire alarm will activate causing an evacuation of the entire building and arrival of the Fire Department. This is also a NYC Fire Code.
• Smoke, Haze, & Fog: The use of chemical smoke and fog, including mineral oil, is strictly prohibited.

Scenic 

• Scenic Designer must be present on the first day of scenery load-in.
• No Scenic elements (platform, staircases, extensions, etc.) exceed 48 inches in height.
• Stock scenery (flats, platforms, stairs, etc.) may not be altered without permission from Production Management. If alterations are made to stock scenery, the production will be charged for the material required to replace the stock element.
• Lobby furniture, including lockers may not be removed from the lobby.
• All chairs, seating and riser configurations must be approved by Production Management.
• Handrails must be used on all audience risers 8” or higher.
• The main seating structure in The Theatre cannot be moved.
• Maximum capacity for The Theatre (including cast, crew, audience) is 74. Maximum House is 65.
• The main seating structure in The Theatre holds 51 chairs without a row on the floor.
• Maximum capacity for The Studio (including cast, crew, audience) is 74. Maximum House is 65.
• Prop furniture from Schapiro or PR stock may not be used for audience seating.
• The theatre’s architectural walls, doors, etc. may not be altered in any way.
• No painting the stage floor.
• No painting, chalk or markers can be used on any part of the space’s permanent structure, i.e. the floor, the walls of the Theatre/Studio, the doors of the Theatre/Studio, etc.
• Absolutely no live flame – including smoking, incense, a flick of a lighter, or e-cigarettes, chemical fog, flame, dry ice, haze, or smoke; the fire alarm will activate causing an evacuation of the entire building and arrival of the Fire Department. This is also a NYC Fire Code.
• No water features, sand, snow or glitter (venue & NYC law restrictions).
• Scenic Designer is responsible for the application of all scenic finishes (paint, sealant, etc.).
• No spray painting in the building.
• The structural build of your design is at the purview of Production Management. Where there is conflict over structural integrity and aesthetics, structural integrity will take precedence. Production Management will confer with the designer if such a conflict arises so that the design may be amended to ensure structural and design integrity.
• Transportation of production materials from Nash to Schapiro is available every other Monday. Check with the PM or PR for the truck schedule.
• You must notify PR a week prior to ensure your items are on the truck’s manifest.
• Transportation of production materials from other locations are not provided.
• You must fill out the PR truck request form by the Thursday before your Monday load-in to ensure items from Nash are on the truck’s manifest.
• All Production Resources' items should be returned in the condition they are checked out in.
• Any items on loan to a project must be signed in on the Project  Manifest Form and needs to be approved by Production Management. These items will then be signed out by The Staff @ Schapiro representative before leaving the building
• Suggested Scenic Resources:
  • Schapiro Stock Inventory
    • Listed in the CU Theatre Program Production Folder 2023-2024 Google Drive. Furniture Storage at Schapiro (B11)
    • Please be sure to coordinate with any other shows performing in Schapiro to be sure you are not using the same items.
  • Production Resource Center
    • Columbia’s Prop, Furniture, & Costume storage (please see PR Rules listed in below section)
    • You may make an appointment through PR’s Google Calendar Appointment Schedule here: https://calendar.app.google/rj7ELTexbMYHd1596
    • Please use the PR User Guide if you need help.
    • Email [email protected] with any questions.
    • All prop weapons require approval by PM, a signed and approved Gun & Weapon Release Form and cast training by a qualified professional.
  • Materials for the Arts (Queens)
    • Recipients may visit the MFTA warehouse for supplies by appointment only. Appointments are available during the following times:
      Tuesdays 10 am to 1 pm (Warehouse closes at 2:00 pm)
      Thursdays 1:00 pm to 3:45 pm (Warehouse closes at 4:45 pm)
    • You may make an appointment to visit MFTA through the Assistant Production Manager. Please email the names of the shoppers (maximum of two are allowed) and the contact information of the lead shopper to production management.
    • All Items procured at Materials for the Arts are owned by Columbia, not the production or any of its members.

Props 

• Student Stage Managers, Producers, and/or Directors may not act as Props Designer, unless express permission is given by the head of their respective concentration
• No spray painting in the building.
• Stock inventory may not be altered. If alterations are made the production will be charged for the material required to replace the stock item.
• Please decide as a creative team an internal “Props Cut Off” date (last day to bring props into the room) prior to the rehearsal process starting.
• The only prop guns allowed in Schapiro Presentations are wooden, unpainted, cut outs.  Please refer to the Prop Weapon Request and Approval Process section of this handbook for details.
• Items located in Schapiro and Nash lobbies are NOT allowed to be used for productions.
• Transportation of production materials from Nash to Schapiro is available every other Monday. Check with the PM or PR for the truck schedule.
• You must fill out the PR truck request form by the Thursday before your Monday load-in to ensure items from Nash are on the truck’s manifest.
• All Production Resources' items should be returned in the condition they are checked out in.
• Any items on loan to a project must be signed in on the Project  Manifest Form and needs to be approved by Production Management. These items will then be signed out by The Staff @ Schapiro representative before leaving the building
• Suggested Prop Resources:
  • Furniture Storage at Schapiro (B11)
    • Please be sure to coordinate with any other shows performing in Schapiro to be sure you are not using the same items.
  • Production Resource Center
    • Columbia’s Prop, Furniture, & Costume storage
    • You may make an appointment through PR’s Google Calendar Appointment Schedule here: https://calendar.app.google/rj7ELTexbMYHd1596
    • Please use the PR User Guide if you need help.
    • Email [email protected] with any questions.
    • All prop weapons require approval by PM, a signed and approved Gun & Weapon Release Form and cast training by a qualified professional.
  • Materials for the Arts (Queens)
    • Recipients may visit the MFTA warehouse for supplies by appointment only. Appointments are available during the following times:
      Tuesdays 10 am to 1 pm (Warehouse closes at 2:00 pm)
      Thursdays 1:00 pm to 3:45 pm (Warehouse closes at 4:45 pm)
    • You may make an appointment to visit MFTA through the Assistant Production Manager. Please email the names of the shoppers (maximum of two are allowed) and the contact information of the lead shopper to production management.
    • All Items procured at Materials for the Arts are owned by Columbia, not the production or any of its members.

Costumes 

• We do not have access to a costume shop. Each space does have a sewing machine, fabric scissors, iron, steamer, hangers, plastic dividers, ziploc bags, various notions, and a selection of wardrobe supplies
• There are no laundry facilities in Schapiro
• Costumes brought in by Designer, Actor, or Director will not be laundered or dry cleaned by the department. The materials budget can be used for this.
• Transportation of production materials from Nash to Schapiro is available every other Monday. Check with the PM or PR for the truck schedule.
• You must fill out the PR truck request form by the Thursday before your Monday load-in to ensure items from Nash are on the truck’s manifest.
• All Production Resources' items should be returned in the condition they are checked out in.
• Any items on loan to a project must be signed in on the Project  Manifest Form and needs to be approved by Production Management. These items will then be signed out by The Staff @ Schapiro representative before leaving the building
• Suggested Costume Resources:
  • Production Resource Center (Columbia’s prop, furniture, & costume storage)
    • You may make an appointment to view and check out costumes from PR here.
    • Items borrowed from PR will be washed by the department, upon return.
  • Materials for the Arts (Queens)
    • Recipients may visit the MFTA warehouse for supplies by appointment only. Appointments are available during the following times:
      Tuesdays 10 am to 1 pm (Warehouse closes at 2:00 pm)
      Thursdays 1:00 pm to 3:45 pm (Warehouse closes at 4:45 pm)
    • You may make an appointment to visit MFTA through the Assistant Production Manager. Please email the names of the shoppers (maximum of two are allowed) and the contact information of the lead shopper to production management.
    • All Items procured at Materials for the Arts are owned by Columbia, not the production or any of its members.

Lighting 

• Columbia Student technicians will hang and focus department-approved designs that are received by their designated deadlines
• Each space has ETC Gadget set up for programming from your laptop during tech
• Columbia will not provide a lighting programmer – however, student staff assistance may be available. Please notify Production Management if programming assistance is needed ahead of time.
• The board will not be moved out of the booth
• The Stage Manager will run lights for performances. If necessary, they should be trained by the designer during tech and dress.
• Our system can be set up so ALL cues (lighting, sound, video) can be triggered by the lighting console if your team knows how to program this feature.
• Rental of additional lighting gear is not allowed, but gel and gobos can be purchased using the production budget. Note that the department has both gel and templates in stock, which can be used for productions, if desired. Check with Production Management for availability.
• Set practicals and special projects must be approved by Production Management a week prior to the plot due date.
• Equipment inventory is listed below:
  • The Theatre @ Schapiro Inventory
  • The Studio @ Schapiro Inventory
• You must fill out the PR truck request form by the Thursday before your Monday load-in to ensure items from Nash are on the truck’s manifest.
• All Production Resources' items should be returned in the condition they are checked out in.
• Any items on loan to a project must be signed in on the Project  Manifest Form and needs to be approved by Production Management. These items will then be signed out by The Staff @ Schapiro representative before leaving the building
• Suggested Lighting Resources:
  • Furniture Storage at Schapiro (B11)
    • Please be sure to coordinate with any other shows performing in Schapiro to be sure you are not using the same items.
  • Production Resource Center
    • Columbia’s Prop, Furniture, & Costume storage
    • You may make an appointment through PR’s Google Calendar Appointment Schedule here: https://calendar.app.google/rj7ELTexbMYHd1596
    • Please use the PR User Guide if you need help.
    • Email [email protected] with any questions.
  • Materials for the Arts (Queens)
    • Recipients may visit the MFTA warehouse for supplies by appointment only. Appointments are available during the following times:
      Tuesdays 10 am to 1 pm (Warehouse closes at 2:00 pm)
      Thursdays 1:00 pm to 3:45 pm (Warehouse closes at 4:45 pm)
    • You may make an appointment to visit MFTA through the Assistant Production Manager. Please email the names of the shoppers (maximum of two are allowed) and the contact information of the lead shopper to production management.
    • All Items procured at Materials for the Arts are owned by Columbia, not the production or any of its members.

Sound 

• Columbia will not provide a sound crew (A1 or A2).
• The board will not be moved out of the booth.
• There are repertory speakers that may not be moved.
• Source speakers and microphones must be approved by Production Management and A/V Supervisor a week prior to the plot due date.
• Columbia technicians will hang/place approved additional speakers/microphones.
• The department will supply a computer to run sound & video, equipped with QLab 4. You may wirelessly mirror this computer from your laptop at the tech table.
• Our system can be set up so ALL cues (lighting, sound, video) can be triggered by the lighting console if your team knows how to program this feature.
• Equipment inventory is listed below:
  • The Theatre @ Schapiro Inventory
  • The Studio @ Schapiro Inventory
• Pre-show announcement language example: (The language about exit doors is the only part required)
  • "Hello and welcome to _______________. Please take a moment to identify the nearest exit. For the safety of our actors, no photography. Please use this opportunity to silence your phone. Most importantly- enjoy the show”
  • **Please submit any variance of this language to Production Management for approval before recording.
  • ** There is a Pre-Recorded announcement available if needed, ask the PM.
• All Production Resources' items should be returned in the condition they are checked out in.
• Any items on loan to a project must be signed in on the Project  Manifest Form and needs to be approved by Production Management. These items will then be signed out by The Staff @ Schapiro representative before leaving the building

Video/Projections 

• Columbia will not provide a video programmer.
• Columbia technicians will hang and focus the approved plot.
• In the Theatre, the department will supply a computer to run video & sound, equipped with QLab 4. You may wirelessly mirror this computer from your laptop at the tech table.
• Our system can be set up so ALL cues (lighting, sound, video) can be triggered by the lighting console if your team knows how to program this feature.
• The production must provide an operator for projection if not being run through the department computer.
• Any items on loan to a project must be signed in on the Project  Manifest Form and needs to be approved by Production Management. These items will then be signed out by The Staff @ Schapiro representative before leaving the building
• Suggested A/V Resources:
  • Equipment inventory is listed below:
    • The Theatre @ Schapiro Inventory
    • The Studio @ Schapiro Inventory

Intimacy Director

• All intimacy choreography setting or resetting must be done with the Intimacy Director present
• The SM needs to notate the choreography step by step and follow all rehearsals closely to make sure it is adhered to. If anything is changed when the ID is not present, this must be communicated to the ID immediately.
• Check in with the SM’s regularly and offer help however they may need, be it in notation of choreography, how to conduct Intimacy and Fight calls appropriately or anything else.
• Every rehearsal where Intimacy or Fight choreography is being rehearse requires an intimacy and fight call before the rehearsal begins