The Producer/General Manager

Roles & Responsibilities:

Receives support and guidance from: Schapiro PM and APM, Faculty, Director of Production, and The Crew @ Schapiro 

Schedule: Required at all production meetings (both with and without Columbia production staff), tech rehearsals, final dress, and opening.

General:

  • Thoroughly reading and understanding the Schapiro Handbook.
  • Ensuring Schapiro Rules; School of the Arts Rules; Theatre Program/Production Department Policies, Procedures, and Regulations; & NY Laws are followed.
  • Ensuring all deadlines are met by the team.  They can be found here Dates and Deadlines.
  • Attending all Columbia production meetings
  • Retrieval of completed Performance Agreements from artists being paid by Columbia University. This can be found HERE.
  • Handling rights acquisition for production with Assistant Production Manager
  • Facilitating the audition/casting process with the Director/Playwright (note: Stage Managers are not required or expected to assist with auditions).  (ADD)
  • Reveal to Actors at time of Audition if the project contains or has the potential for any Intimacy and/or Nudity
  • In the case of nudity, completing a Nudity Release Form with the actor(s), prior to nudity in rehearsal.
  • Making sure all participants have filled out  Waiver/Release Form
  • If sexual content, consensual sexual touching, and/or depicting sexual assault are a part of the production, following the Intimacy Protocols.
  • In the case of using a minor(s) in the production, completing Columbia minor training online course. Arrangements will be made through Production Management.
  • Minor Release Form:  Minor Release Form.
  • Communicating with the Director/Playwright and Production Manager about the creation of all marketing aspects and deadlines
  • Creating the project's program according to the guidelines below. Proof read all bios, and notes carefully before submitting to Production Management by the deadline specified.
  • All programs should be at the theatre, whether printed or in the form of a QR code prior to opening night.
  • Must Participate In the Schapiro Site Supervisor Led Strike Of Your Production immediately following the last performance!
  • Closing out expenses and all reimbursement paperwork by 5p the Friday after the show closes

 Financial 

  • Providing approval/non-approval for all purchases through Production Management
  • Requesting, accepting, and distributing all petty cash. Collecting receipts and rectifying Petty Cash with detailed receipts
  • Management of Reimbursement Processes. Submitting all Reimbursement Request Form entries to Assistant Production Manager by 5p the Friday after the show closes

Marketing 

Please see further marketing guidelines here.

Guidelines for Marketing Design: 

  1. The Columbia logo must be used and in no way manipulated on all marketing materials. They can be found HERE.
  2. Font Requirements, unless otherwise stated in the rights contract.
    1. Title 100%
    2. Playwright
​ 75% of title
    3. Translator 50% of playwright
    4. Director font size needs to be smaller than the playwright.
  3. Venue Address: 

The Theatre @ Schapiro or The Studio @ Schapiro 

Schapiro Hall – Lower Level 

605 West 115th Street 

NY, NY 10027 

  • Creating marketing blurb for production
  • Creating reservation system on Google Forms or Ticket Tailor
  • Facilitating all ticket reservations and communication
  • Submitting ALL marketing materials, including social media posts, to Production Manager Assistant Production Manager and Manager for Academic Administration for approval
  • Approved Theatre Program billing order:
    • Playwright
    • Translator
    • Director
    • Dramaturg
    • General Manager/Producer
    • PSM
    • ASMs
    • Company Manager
    • Composer (Above playwright position for musicals)
    • Choreographer
    • Scenic
    • Costumes
    • Lighting
    • Sound
    • Props
    • Projection
    • Fight Choreographer
    • Intimacy Director
    • Dance Captain 

Program 

  • Collect Cast & Creative Bios:
    • Name in bold (Character Name/Production Role) 75-word bio. All play titles, TV shows, films, and books should be italicized. Nothing should be in all caps. This is the only formatting needed. A style guide for bios sent to cast/creative is highly encouraged.
  • Cast list, director’s note, dramaturgy note, special thanks, ADA statement & content warning
  • Proofreading and ensuring the program has all of the necessary information
  • Bio approval from all listed in the program
  • Sending proofread program materials to the Production Manager for approval on the Tuesday before opening
  • Marketing materials should include any content warnings for any nudity, intimacy, violence, adult themes, gunshots, strobes, etc.
  • Teams are responsible for the printing of their own programs. You are able to use the printer in 601 Dodge, but please note this is a black & white printer.

Tech/Performances/Front of House 

  • Confirming number of seats available with the Production Manager
  • Attending Final Dress Rehearsal
  • Creating and hanging the appropriate signage, with the approval of the PM, for any nudity, intimacy, violence, adult themes, gunshots, strobes, etc.
  • Attending all performances
  • Working with the Schapiro Site Supervisor on Front of House Operations
  • Share live audience attendance list with [email protected]
  • Running box office for all performances
  • Coordinating need and use of elevator to transport ADA patrons to the Lower Level on day of performances with the Schapiro Site Supervisor
  • Posting reserved signs in the house prior to house open (laminated Columbia signs available).
  • Ensuring that the show programs are in-house and there are enough for each performance
  • Ensuring seating capacity is not exceeded, all egresses are clear and exit signs are visible prior to house opening
  • Coordinating with Production Stage Manager, Director and Schapiro Site Supervisor a late seating policy
  • Submitting Box Office Report to Production Management, and Producing Faculty directly after each performance